Why this module
The message itself is quick to write. The work is finding the right numbers, keeping them current and knowing what it will cost.
Phone numbers live in spreadsheets and WhatsApp groups that nobody updates when families change.
Without class lists to hand, a Grade 9 notice goes to the whole school, or gets missed.
Credits run out mid-send, and nobody can say what last term’s messages used.
What you can do
Write the message, pick who gets it, and see the cost before you press send.
Choose the guardians of whole grade levels or curriculum stages, all teachers, all staff, or named people, and combine them in one send.
Numbers come from your records.Guardian, teacher and staff contacts are the ones already on file, so there is no separate list to keep.
Each person is counted once.A parent with children in two selected grades gets one message and costs one credit.
Opt-outs are respected.Guardians who have opted out of school messages are left out, even if picked by name.
Save the messages you send every term as templates. Pick one, adjust the details, and it’s ready.
Start from a template.Fee and AGM reminders are there from day one, and you can add your own.
See the length as you type.The character count shows when a message will run to a second SMS.
Drafts wait for you.Save a message as a draft and come back to it before sending.
Schedule a broadcast for the morning it matters and it goes out on its own.
Queue it the night before.Closing-day and meeting notices go out at the time you set.
Plans change.Change the send time or cancel a scheduled broadcast any time before it goes.
A record of what went out.The history keeps every sent broadcast, with its audience, and the reason if one failed.
SMS runs on prepaid credits. Every send shows how many people it reaches and how many credits it will use.
No surprises mid-send.If a broadcast needs more credits than you have, you’re told before anything goes.
Top up from inside Elimu Bora.Buy more SMSs when you need them, and they’re added as soon as payment goes through.
Every credit accounted for.The credit history lists each top-up and what each send used, with the balance after.
Who uses this module
Each role sees what their job needs and nothing else.
Principal / Director
Composes, schedules and sends broadcasts, and keeps the credit balance topped up.
Teachers & Staff
Receive staff notices on the number the school already holds.
Guardian
Receives school notices on the number the school already holds.
A term, start to finish
Before term opens
Check the credit balance and update the templates you’ll use this term.
Opening week
Send reporting dates and fee reminders to the guardians of each grade.
Mid-term
Schedule half-term, AGM and parents’ day notices for the morning they matter.
Closing week
Send closing-day details, and check what the term’s messages used.
Communication & Messaging uses the core school information already maintained in Elimu Bora, so your team isn't entering the same data twice.
Guardians, teachers and staff, with their phone numbers and consent.
Communication & Messaging needs it for: who to reach, and who has opted out.
Grade levels and curriculum stages for every student.
Communication & Messaging needs it for: messaging the guardians of a grade or stage in one pick.
Daily registers for every stream.
Communication & Messaging needs it for: absence and late alerts sent by SMS from the same credits.
Broadcasts, templates, scheduling and prepaid SMS credits.
Reads all three, so the right parents hear the right news from one balance.
Communication & Messaging FAQs
What schools ask about Communication & Messaging before they switch.
No. Messages go to the guardian, teacher and staff contacts already in Elimu Bora. Keep the records current and your audiences stay current with them.
SMS runs on prepaid credits: one credit per person per SMS. You choose a bundle when you sign up and top up from inside Elimu Bora whenever you need more.
The composer counts characters as you type and shows the cost. A longer message uses more than one credit per person, and the cost is shown before you send.
Yes. A guardian can be opted out of school messages, and they are left out of every broadcast, even when picked by name.
Yes. Pick a send time and the broadcast goes out on its own. You can change the time or cancel it until then.
Yes. Alerts such as absences or new report cards can go by SMS, and when they do they use the same prepaid balance.
Set up your school in minutes and run your first term free.
Prefer a walkthrough? Book a demo